Many venues offer in-house a/v for your event. But is it best to use what they already have? This issue comes up frequently in event discussions. There’s no small amount of confusion on the topic. Sure, the venue has a lot to offer, but their expertise lies in just that, the venue. Everything else is just an add-on.
Your event deserves dedicated expertise and specialization in the areas that will impact your attendees the most. And A/V is a big one. So, do you really need the venue’s in-house A/V?
Answer: No.
This is your event. Your audience. Your name on the line. Don’t leave one of the most significant elements of your event to part-time amateurs.
Challenges of In-House A/V
Your venue may offer A/V services as part of your rental package for a costly upcharge, but consider the potential pitfalls:
- General Setup That Lacks Flexibility: The equipment can be used for a variety of applications, which sounds great, but what this really means is that it’s general or even basic and inflexible. Customization options will be limited and may not be aligned with the specific needs of your event.
- Dreaded Connectivity Issues: Sometimes, the technical gremlins are also in attendance, and your equipment doesn’t talk to their equipment, and solutions are often elusive. Much time is wasted on troubleshooting, diverting labor and resources elsewhere.
- Staffing and Support Issues: What happens when the in-house team isn’t available, doesn’t show, or worse, can’t run the equipment correctly? There can be a lack of support when no experts are available to ensure everything runs smoothly.
Benefits of Professional A/V Providers
High-quality, reliable, and creative A/V solutions don’t happen by accident or “winging it” with whoever happens to be scheduled to work your event at any venue. It happens with:
- Specialized Skills: Hiring professional event managers and A/V pros ensures you have all the tools and human resources available for the best possible outcomes.
- Professional Tech and Equipment: Experienced professionals bring high-quality, professional equipment that they know exactly how to use, install, and optimize.
- Better Creativity: Running A/V is their passion, not their weekend side-hustle. You get better outcomes because they want to bring them to life for you.
- Consistent Performance: Like clockwork, professional A/V techs get the job done, done right, and done seamlessly with your event operations.
- On-Site Support: The pros are ready and at hand should anything go awry.
The right team with a solid plan can elevate your event in ways you haven’t thought of yet. Avoid the costly markups for in-house A/V teams that often come out of your pocket and put your confidence in event professionals. Contact Technical Elements and let’s create something extraordinary together!