Technical Elements is hiring!

Logistics Manager

Job Title: Logistics Manager      

Status:  Full Time

Working Days:  :  Office hours: Monday-Friday 8-5, Saturday and Sunday as needed-up to 50 hours per week

Travel Required: Yes (approx. 10%)  

Hours Per Day:  Approx. 8-9       

Job Purpose:

We are looking for a smart, highly focused, detail oriented individual to help set our events team up for success. As a team, our #1 goal is to make each and every one of our customers look great.

The Logistics Manager at Technical Elements is responsible for overseeing all aspects of logistics operations, including event preparation, equipment management, and transportation. This role supports both internal operations and client-facing projects and plays a critical role in maintaining efficient, organized, and timely logistical and warehouse
workflows.

Job Duties: 

Logistics Planning & Coordination

  • Develop and manage a comprehensive logistics and warehouse operations plan to support ongoing and upcoming production needs.
  • Create and maintain a master logistics schedule encompassing warehouse activities, office hours, trucking logistics, driver and broker scheduling, cross-rental coordination, customer pickups and returns, and freight movements.
  • Book and manage all transportation, including company-owned vehicles, rental trucks, and brokered freight.
  • Oversee and maintain shipping and broker accounts, as well as all cross-rental procurement activities.
  • Negotiate favorable terms with brokers and rental vendors to ensure budget compliance and cost-effective solutions.
  • Provide emergency logistical support to on-site teams as needed to ensure
    successful event execution.

Job Folder Management

  • Create detailed, event-specific logistics plans for each production.
  • Develop and distribute job folders for project leads, project managers, and on-site personnel, ensuring all logistical details are clearly documented.
  • Coordinate closely with account managers and project managers to gather
    accurate and timely information for job folders.
  • Manage and process change orders and updates to job folders as needed.
  • Maintain organized and accessible Dropbox folders to streamline information sharing across departments.

Warehouse Operations & Staff Management

  • Implement and maintain organizational systems for equipment, including barcoding, case stenciling, and gear labeling to ensure readiness and accountability.
  • Schedule and coordinate all warehouse labor and driver assignments in alignment with event timelines.
  • Lead the warehouse management team by fostering high performance, accountability, and collaboration.

    Collaboration & Administrative Support

    • Evaluate and implement logistics and warehouse systems to improve efficiency and minimize manual processes.
    • Collaborate with operations and sales teams to align logistical execution with project requirements and client expectations.
    • Coordinate with the accounting team to ensure proper handling of purchase orders,invoicing, and vendor billing.
    • Oversee in-house driver invoicing to ensure accurate time reporting and job-related billing.
    • Submit weekly expense reports detailing logistics-related credit card transactions

    (as applicable).

    • Manage driver fuel receipts for proper allocation to corresponding jobs and events.

    Company Values:

    • Do the right thing
    • Always give 100%
    • Show people you care
    • Be better everyday

    Top Three Roles:

    1. Develop and execute a robust logistics and warehouse operations strategy.

    2. Create and manage comprehensive job folders for all events.

    3. Oversee cross-rental procurement and transportation logistics, including brokered freight.

    Skills/Qualifications:

    One year of Industry experience, must love details and have a get it done attitude.  Skills that will bring added value (not required) to this position are live event site experience, accounting experience, labor booking.

    Computer Skills: 

    To perform this job successfully, an individual should have knowledge of Internet software; Email; PC and Apple Operating Systems; Vectorworks (added value), Spreadsheet software and Word Processing software.

    Requirements: 

    The top three team wide requirements for this job are:

    1. Communication– Be efficient, informative, and inspirational in communication, helping to foster the best positive environment and experience for team members and clients.
    2. Organization– Organization of meetings, calendar, emails, documents, systems, files, projects, and random last minute requests.
    3. Anticipate and Expedite– Take initiative to efficiently handle all tasks that arise with little direction.
    DOWNLOAD COMPLETE JOB DESCRIPTION

    APPLICATION